Y-Soft SafeQ is a proximity card based solution for access control and print/copy job accounting. This flexible solution allows you to define permissions for various printing device features, e.g., color printing or copying, duplex printing, A3 format printing, and many more. This includes full centralized control over who is printing, what is being printed, and which equipment and settings areused.
The scaling features of Y-Soft SafeQ make it essential for businesses that strive to control printing equipment costs in their office or in a distributed office network (e.g., for banks with regional branches).
Business Challenge
Data on how much your organization spends on printing and copying, is required for correct cost control and improvement of IT infrastructure investments return. At the same time, it is important to maintain high productivity for solving business tasks.
General routine tasks include:
Print cost allocation among company departments is often impossible because it is not clear, who prints or copies what, and on which equipment.
Extra costs of color printing. Employees are often using color printing even when black-and-white will do. This is often due to the simple fact that they have a color printer, and making additional settings takes time.
Toll printing system creation is difficult due to the complexity of payment system implementation and the correct accounting for executed jobs.
A new solution is often difficult to implement due to its incompatibility with existing hardware and software systems.
You have to spend employees’ time on training to work with a new system.
Spending time, money, and resources on maintaining an inefficient printing environment.
Efficient document protection and secure printing are often impossible due to shared use of multifunctional equipment by several employees. Frequently, many tools are utilized to protect information (antivirus systems, firewalls, security policy applications, etc), which is then simply lying around in printed form in an output tray of multifunctional printer.
Xerox Solution
The Y-Soft SafeQ solution allows you to optimize costs and employees’ time for more efficient printing device operation:
Due to flexible accounting and control, printing costs allocation among departments and specific employees is done automatically. Y-Soft SafeQ system regularly distributes reports of jobs executed on each device, with details by employee, department, and workgroup.
The access right control system allows you to limit the range of persons who are allowed to print and copy in color. Additionally, Y-Soft SafeQ system allows you to enable mandatory black-and-white printing, and mandatory duplex printing to cut costs.
The credit subsystem allows you to implement a flexible toll printing system. And print/copy costs may be individually set for each device. Users may refill their accounts, and continuously monitor their states.
The Y-Soft SafeQ solution supports a wide range of proximity cards, allowing you to use existing access cards in your company. Additionally, the solution supports such popular centralized access control systems, as Novell eDirectory and Microsoft Active Directory.
No additional user training required. After the system is implemented, a common driver with an intuitive interface will be installed to each user PC. To print a job on a particular device, simply bring a proximity card towards it. Additionally, the system’s monitoring and registration mode is fully transparent to users.
Y-Soft SafeQ system architecture allows you to significantly decrease maintenance time, money, and resources due to implementing a centralized management and control system for the entire printing stock.
Document protection and safe printing is achieved using the Follow-You™ printing technology. All jobs are kept in a secured queue, and are printed out only after the user draws their proximity card near to the reader on a printer. It is the user who selects a printer for their documents.
